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January 8, 2013

Extravaganza Housing Issue Resolved

by tbuegler

Dear friends,

Hyatt House

Hyatt House

I am grateful for your patience as we have worked out our housing crunch.  As I’ve said, “it’s a great problem…but still a problem.”  I’m sorry that we weren’t able to get you into the Hyatt Regency.  We overflowed our original contracted number of rooms and because of a large, city wide convention that is in town while we are, the hotel was not able to give us more rooms.  In fact we checked the hotels around the Hyatt and they were all sold out.   But I think we have a solution that will work well.

You will be housed for the Extravaganza at the newly renovated “Hyatt House” hotel.    For more information on the hotel, please go to:  http://cypressanaheim.house.hyatt.com/hyatt/hotels-cypressanaheim-house/index.jsp?null.

There is a little bit of “bad news” and a lot of “good news.”

The bad news:
The hotel is approximately a 15 minute drive away from the Hyatt.

The good news:  

  • They matched the Hyatt rate of $129
  • The hotel provides a complimentary full breakfast daily (that looks really good…I may just cruise over there to eat with you!)
  • They are providing transportation back and forth (including renting a coach bus to make the runs)
  • The rooms are “suite” rooms that have kitchenettes.

While I know that it’s always preferable to be in the hotel where the event is hosted, this is our best possible solution.  Our Hospitality Team will be working on ways to make all of you feel as connected as possible to the event.

What we need you to do now:

If you received the e-mail with this same information on it, you need to do nothing.  You have a reservation. If you did not receive an email, then let me know.  Email me at todd@elcaymnet.org and give me your name, arrival and departure dates, and roommate (if any.)  If you have a reservation, and for some reason you no longer need it, please let me know as soon as possible.

I’m copying here the tentative shuttle schedule, just so you have it.  It may change slightly.  If so, we will note that.

Thanks again for your patience!  We’re excited for the Extravaganza and hope that you are too!

Blessings!

Todd

Shuttle Schedule:

(We will also have our Hospitality Team mini van ‘on call’ in case of last minute transportation needs.)

Day: Time: To/From: Particular Audience: Vehicle:
Thursday 11:30am From Hyatt House to Hyatt ICC participants Hyatt House Shuttle
Thursday 9:30pm From Hyatt to Hyatt House ICC participants & early arrivers Hyatt House Shuttle
Friday 8:15am From Hyatt House to Hyatt ICC participants Hyatt House Shuttle
Friday 11:15am From Hyatt House to Hyatt General Participants Hyatt House Shuttle
Friday 6:15pm From Hyatt House to Hyatt General Participants Coach Bus
Friday 10:30pm From Hyatt to Hyatt House General Participants Coach Bus (or 2)
Saturday 8:10am From Hyatt House to Hyatt General Participants Coach Bus (2)
Saturday 10:00pm From Hyatt to Hyatt House General Participants Coach Bus (2)
Sunday 8:10am From Hyatt House to Hyatt General Participants Coach Bus (2)
Sunday 10:00pm From Hyatt to Hyatt House General Participants Coach Bus (2)
Monday 12:00pm From Hyatt to Hyatt House Participants who are staying over Hyatt House Shuttle

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